MINUTES OF THE PINE BROOK HILLS HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS

September 6, 2005

Board Members Present:

Alex Baris

Pam Creswell

Tim Triggs

 Board Members Absent:

Eleanor Patten

Al Gerrish

 Also Present:

Param Singh

Ken Larkin

 

The quarterly meeting of the PBH Homeowners Association Board was called to order by Pam Creswell, President, at 7:10 p.m. on September 6, 2005, in the Community Center.

 

 Minutes: Alex Baris moved that the minutes of June 17, 2005, be approved. Tim Triggs seconded the motion, which passed unanimously.

  • Treasurer’s Report: Alex Baris reported that a few additional dues were received based on the announcement at the last HOA meeting.  Alex indicated that the notification letters were sent out last week to residents who have not yet contributed. (It should be noted that the mitigation grant through the CSFS has received official approval for $22,000 in government funds to match $22,000 in HOA funds, over a two-year period.)

 

  • Old Business:
  • Insurance: Based on the HOA’s position of high vulnerability for liability suits, Joyce Colson is strongly recommending that liability insurance be purchased.  Pam has been receiving quotations from various sources.  Alex Baris moved to authorize Pam to purchase appropriate insurance at a rate not to exceed $200 per month. Tim Triggs seconded the motion, which passed unanimously.
  • Recreational Use of the Reservoir: Bob DeHass has indicated that his best guess is that the steepness of shoreline will make public access unfeasible.  The issue will be re-examined when reservoir construction is complete.
  • Use of the Community Center: Bob DeHass is coordinating use, and has a system in place whereby he programs the combination lock with temporary codes allowing access on the proper days for those renting/using the space.
  • October Program:  It was suggested that the HOA general membership meeting of October 26 be held as scheduled, but at Pam’s home due to dam construction issues.  The program would simply consist of a potluck followed by the business meeting.  No informational/entertainment program would be presented.

 

  • New Business:
  • ARC and Landscaping Issues:  Due to an issue brought forward to the ARC by a resident concerning the planting of trees that could potentially block views in the future, Ken Larkin is asking for direction from the Board.  It was decided that if a homeowner raises a complaint about new tree placement, ARC would be willing to act a negotiator between the two parties.  Pam has agreed to act as the negotiator for the current complaint.  It was noted by Ken that this is the first time that such an issue has come up, in the eight years of his participation on ARC.
  • Committee Chair Responsibilities:  Param will e-mail the Pine brook Press responsibility description to Pam.  The Fire Department Liaison position needs re-definition.  The Wildlife Committee Chair needs to be re-defined as a “Widlife Contact Person”.  The Social Chair Position would include coordination of joint events with Boulder Heights for children’s Holoween and Christmas parties, as well as set up work for HOA meeting/potluck events.  Pam has volunteered to host (three per year) Newcomer events at her home.  Following the informational portion, the events would incorporate a low cost social event open to all PBH residents so that the newcomers could meet more neighbors.
  • Mountain Expressions:  The dam construction cannot guarantee use of the community center when needed for this event.  One alternative plan discussed would be to hold an event on December 2, incorporating a Mountain Expression silent auction along with a holiday party at Pam’s house.

 

As there was no other business, the meeting was adjourned at 8:30 p.m.

 Respectfully submitted,

Tim Triggs for Eleanor Patten