MINUTES OF THE PINE BROOK HILLS HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS

June 17, 2005

Board Members Present:

Alex Baris

Pam Creswell

Al Gerrish

Tim Triggs

 Board Member Absent:

Eleanor Patten

 Also Present:

Suzanne Adams

 The quarterly meeting of the PBH Homeowners Association was called to order by Pam Creswell, President, at 7:05 p.m. on June 17, 2005, in the Creswell/Swanton home, the Community Center being unavailable because of reservoir construction.

  • Minutes: After a correction of the date on which the meeting took place, Suzanne Adams moved that the minutes of March 1, 2005, be approved. Alex Baris seconded the motion, which passed unanimously.
  • Treasurer’s Report: Alex Baris submitted the treasurer’s report, a copy of which is appended to these minutes.Pam Creswell moved that the emergency/contingency fund appear as a footnote on the budget report. Al Gerrish seconded the motion, which passed unanimously. It was noted that the HOA has applied for a $30,000 matching grant for fire mitigation. Suzanne Adams reported on a suggestion from RJ Smith, the inventor of the Fire Scout, an early fire detection system, that Fire Scouts be deployed in Sunshine Canyon to survey the dry, sun-baked southern flank of Pine Brook Hills. The Boulder Mountain Fire Protection District has obtained a grant from Homeland Security, $36,000 of which will provide Fire Scouts within the district; Fire Scout placement in Sunshine Canyon would be outside the district, targeting PBH and complementing the Fire District’s effort. Pam Creswell moved to authorize Suzanne to look into the purchase of Fire Scouts with a maximum expenditure of $5000. The proposal would then be submitted to the membership at the next general meeting. Tim Triggs seconded the motion, which passed unanimously. Approximately 60% of the potential members of the HOA have submitted dues, which is lower than in past years. It was decided to include a mention of the Beetle Busters in the next dues letter, plus a breakdown of how dues money is being spent. A “string around the finger” logo could be used. The summer issue of The Pine Brook Press will also include the dues issue and a narrative about the use of the funds.
  • Insurance: Presently the HOA is only insured for any accidents happening at the Community Center. Coverage for the organization and the board would cost $200 a month. The issue was tabled until the next meeting so that further research on the matter could take place.
  • Recreational Use of the Reservoir: This issue was also tabled, as it is unclear whether it would be safe even to have a hiking trail near the reservoir. The issue will be re-examined when reservoir construction is complete.
  • PBH Night at the Colorado Music Festival: It was decided to change the date of the proposed music program to July 15 from July 22.
  • Use of the Community Center: The need for guidelines in this matter was again agreed. Several suggestions were made, including that we solicit for a volunteer who would handle the checking in and out procedures for a fee, and that we charge a higher rate to any Boulder Heights residents, reflecting the fact that Pine Brook volunteers have already paid for the meeting room through contributions. The Pine Brook Press will carry a notice of the need for such a volunteer.
  • Square Dance: It was agreed that the meeting and the square dance can be held on the same evening, to eliminate the need for two meetings in one week. Suzanne Adams agreed to co-hostess the event.
  • October Program:  Two program suggestions were made: a panel discussion on alternative energy and energy-related issues, and a talk by the past Princess of Burma, Ingrid Sargeant. There was also discussion of a possible community work day to improve the emergency evacuation route from South Cedar Brook.

 As there was no other business, the meeting was adjourned at 8:50 p.m.

 Respectfully submitted,

Suzanne Adams for Eleanor Patten