PINE BROOK HILLS HOMEOWNERS’ ASSOCIATION

BOARD OF DIRECTORS MEETING

JUNE 7, 2011

 On Tuesday evening, June 7th, the Pine Brook Hills Board of Directors met at the Pine Brook Hills Community Center.  The meeting was called to order by the president.  Members in attendance included Bill Alexander (president), Dave Davies (vice president), Pam Creswell (treasurer), Tom Mann (secretary), and Suzanne Adams (member at large). 

 Also in attendance were Nick Patel, Jo Davies, and Terry O’Brien. 

 Call to Order

The meeting was called to order by the president at 7:00 pm.

 Approval of Previous Meeting Minutes, March 1,  2011

Meeting minutes were reviewed and a motion to accept the minutes as presented was offered, seconded and passed unanimously by the directors.

 Treasurer’s Report

Pam Creswell distributed a spreadsheet reflecting financials for the year to date.  Through June 6th, receipts totaled $17,505,  expenditures showed $3,785 and net income of $13,720.  The 2011 budget indicates income of  $33,100,   expenses of $36,660 and a net loss at end-of-year of $3,560. The Association is holding a total of $65,004.46 in various savings accounts as of April 18th.

Acting treasurer Pam Creswell has elected to step down and a motion was made, seconded and passed unanimously to accept Terry O’Brien as the treasurer through the term ending December 31, 2011.  Those present thanked Pam for her hard work as treasurer.

 Discussion Concerning Candidates for the Board of Directors, 2013-2013

Bill Alexander summarized the status of a potential slate for the Board for the coming two years.  There appears to be interest from the following people: Terry O’Brien as treasurer, Neil Patel as vice president, and Tom Mann as secretary.  David Hummer volunteered to be the nominating committee to interview/recommend all candidates.

 Architectural Review Committee

Chairperson Neil Patel reviewed several routine issues involving this committee. Bill Alexander provided an historical perspective on the Strahn issue and suggested a plan/policy be created to  affect  compliance with HOA guidelines. 

 Two new members have expressed interest in serving on the ARC:  Jim Eyster and Rob Gordon.  A motion to approve the two as  new members was offered, seconded and passed unanimously.

 Future members to the committee are Barry Aaron and Peter King-Smith.

 HOA Summer Meetings

Pam Creswell will continue to serve on the social committee.

 It was suggested that the third week in August would be the appropriate time for the PBH social event.

 Parking Lot Paving

Bill Alexander reported that a total of over $12,000 has been raised for the paving of the parking fields surrounding the fire house/community center.  It was suggested that major contributor Param Singh be sent a note of thanks from the Board for his very generous contribution.

 Roads Committee

Bill Alexander indicated that HOA representatives will meet with Boulder County officials this week to discuss the funding of road repair in the PBH subdivision.  He outlined several options that may be available to residents, all requiring financial participation over fifteen years.  General conversation followed.  He and others on this committee will report to the Board at a later time.

 Beetlebusters Committee with Fire Mitigation Comments

Jo Davies reported that all but 10 requests for inspections have been completed. Approximately 102 trees have been found to be infested.

 Bill Alexander added that some of the unspent $15,000 in the 2011 fire mitigation budget will be used for fire mitigation in specific areas of the subdivision.  County maps and various electronic devices will be utilized to identify troublesome stands of trees that require mitigation and which, to date, have not been pinpointed.

 Bill Alexander presented a proposed beetle and fire mitigation policy statement (“HOA Beetle and Fire Mitigation Policy – May 10, 2011”) which outlines the HOA stance on the mitigation of trees in the subdivision and the costs thereof.  Following discussion by the board members present a  motion was made, seconded and passed unanimously to adopt the policy statement, which will be included on the HOA’s website.

 Additional discussion followed concerning resident Caren Paul’s request for matching funds to mitigate trees on Pine Needle Road.  This matter was taken under advisement.

 HOA Sign

There was a short discussion concerning the merits of retaining the existing HOA “deer” sign versus proceeding with the fabrication of a new sign as  previously authorized. It was determined that the Board wishes to have the new sign constructed and hopefully a location for the deer sign could be found.

 Adjournment

A motion to adjourn was made, seconded and passed unanimously at 8:30 pm.

 Respectfully submitted,

 

 Tom Mann

Secretary