Pine Brook Hills Homeowners’ Association

Board of Directors’ Meeting

January 15, 2013

On January 15th, the Pine Brooks Hills Board of Directors met at the Pine Brook Hills Community Center. The meeting was called to order by the President, Dave Davies, at 7:00 pm. Members in attendance included Member-at-Large Bill Alexander, Treasurer Jim Woodruff and Secretary Tom Mann.

Motion to Approve the Minutes of the Prior Board of Directors’ Meeting

A motion to approve the prior minutes was offered, seconded and passed unanimously.

2013 Draft Budget Review

Those present discussed the draft budget presented by the Treasurer. In summary, total anticipated income is $28,550, projected expenses are $40,100 with an overall shortfall of $11,550. Expense categories for 2013 are largely in keeping with those of 2012 with the exception of $10,000 earmarked for road speeding mitigation if that line item is approved by the membership at large at the general membership meeting on January 30th.

Total income collected for 2012 was $30,532 with total expenditures of $29,847. Positive year end variance was $685. The Association currently has $57,607.26 in a savings account that will be used to offset the negative variance projected for 2013.

Following discussion, Bill moved to recommend the budget as presented to the general membership. A second by Jim resulted in a unanimous vote by the board of directors present. Again, the membership will be asked to approve, disapprove or conduct a homeowner survey to determine whether an amount not to exceed $10,000 should be budgeted to address the problem of mitigating speeders on subdivision roads. Proxy votes will be accepted.

The members present also voted unanimously to pay Charly Heavenrich an honorarium of $200 for musical services at the HOA’s Christmas party in December.

Election of Officers, Term of 2013-2014

The current slate of officers for the above term is:
President: Dave Davies

Treasurer: Jim Woodruff

Secretary: Tom Mann

Member-at-Large: Bill Alexander

Dave is continuing to search for an individual to serve as Vice President. Also a chair of the Architectural Review Committee will be needed for the coming term.

The above slate will be presented to the membership at the next meeting for approval.

Motion to Adjourn

At 8:00 pm, a motion to adjourn was tendered, seconded and passed unanimously.

Respectfully submitted,

Tom Mann